The preparation for your board meeting is a process that requires time. The most effective boards are serious about their board meetings and ensure that they are conducted smoothly. They schedule meetings far ahead of time to give board members a chance to accept the meetings (and often, to make a deal on their calendars). Board members are very busy and can be on numerous boards and teams, so coordinating with their assistants and individuals to ensure that they can attend the board meeting is crucial.
Another important aspect of the preparation for your board meeting is making sure you have all the materials ready for the board meeting. The agenda and board packet should be sent out about a week in advance of the meeting. This will allow the Board members to read and absorb all of the documents prior to attending your board meeting.
It is a good plan to make a few short calls the day before the board meeting to ensure that your board members are well-prepared. This will allow you to quickly address any issues, like VDR review website whether there are any updated PowerPoint slides that need to handed out prior to the meeting.
A few minutes of reflection on why you serve on the board is a great idea. This will help you stay focused on the board’s agenda and will ensure that you have covered all the relevant topics.