An enterprise electronic archive (EIA) is an electronic repository that keeps the company’s files in a central location. It consolidates all company knowledge into one place which helps reduce costs and boost productivity. It also allows employees to quickly access the information they require and streamline work processes.
Paper is the traditional method for businesses to keep their documents. However, it’s not just expensive, but also bad for the environment. Paper files are not as secure and secure as digital ones. Cloud storage solutions and EIA have been able to resolve many problems related to compliance and document storage.
A well-designed EIA can help dataroomnow.blog/best-business-development-books/ businesses comply with the guidelines for regulatory compliance imposed on them by various data regulations regarding digital files, communications, and Personal Identifiable Information. It can also help reduce the risk of lawsuits from clients, vendors, suppliers and other businesses.
A good EIA solution should also provide a variety of deployment options that are customized to the requirements of the business. For instance, large organizations might prefer an on-premise installation however small and mid-sized enterprises might want to consider hosting solutions that can be scaled up as the business grows. It should also offer the flexibility to control access for different types of users including regular employees, teams of compliance, legal teams and IT personnel. It can also offer the ability to create and customize user roles along with the permissions that go with those roles.